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Below are the 6 tools (arranged alphabetically):
These software replace human effort and maximize productivity. In this article we shall learn about 10 free Document Management software for Window and Mac. And PDFelement Pro is the best PC document management software available to users to manage and organize PDF documents.
Airtable
Graph DB
MariaDB (Opensource)
PostgreSQL (Opensource)
QuintaDB
Sonadier
There are many technology solutions—such as business intelligence, big data, data analysis, and data extraction software—that can give the required leverage.
But an effective lever needs the right fulcrum, or support base: you'd need a rich database. To achieve this, begin with database management software. This type of tool will allow you to store, manipulate, and retrieve organizational data for further use in other software.
In this article, we'll look at the six top-rated free and open source database software that you can start using right away!
What does 'top-rated' mean? Each of the six tools highlighted in this piece have above-average overall user ratings compared to other products in the category. You can find our full methodology here.
6 top-rated free and open source database software solutions
1. Airtable
Airtable is cloud-based database software that comes with features such as data tables for capturing and displaying information, user permissions for managing the database, and file storage and sharing capabilities with document history tracking.
The tool can also be used to manage and track tasks using its kanban dashboards, built-in calendars, and spreadsheets.
Airtable's free plan allows for unlimited bases (data tables), 1,200 records per base, 2GB file attachments per base, and up to 2 weeks of revision and snapshot history.
Viewing records in Airtable (Source)
Pros: Users mention that the tool is easy to get started with due to its pre-built database templates for different business purposes, such as lead management, bug tracking, and applicant tracking.
Cons: Users mention that the tool offers limited relational database functionality, making it difficult to link records residing in multiple tables.
Cost to upgrade: Airtable comes in three paid plans: Plus, Pro, and Enterprise (custom pricing). Discounts are available on annual subscriptions.
Mobile apps: iOS, Android
Most suitable for: Small teams that have members with limited programming skills and would like software that makes it easy to add, delete, and modify data.
Highly rated by Best free drawing software for mac. : In the past year, 81% of Airtable's user reviews on Capterra came from individuals at small businesses across a variety of industries. The top five were marketing & advertising, computer software, higher education, design, and non-profit.
2. GraphDB
GraphDB is a graphical database that comes with both cloud and on-premise deployment options. It offers features such as data repositories, textual analytics, and knowledge graphs.
The tool can be used to tag and analyze textual data semantically based on keywords and topics or concepts. The tagged data can then be visualized as knowledge graphs to search and find relationships between disparate data.
GraphDB's free plan includes features such as full SPARQL (query language) support, JAVA scripting, and a plugin API. You'll have to upgrade for fully managed services and commercial SLAs.
Viewing a knowledge graph in GraphDB (Source)
Pros: Users mention that the tool is easy to setup and has a user-friendly interface that is simple for novice users to get started with.
Cons: Users mention that the tools slow down when importing large files.
Cost to upgrade: Graph DB comes in two paid plans with custom pricing. The first plan, GraphDB Standard, includes all the features of the free plan as well as support for high-performance load, query, and inference and commercial SLA. The second paid plan, GraphDB Enterprise, adds fully-managed services and advanced full-text search.
Mobile apps: The software doesn't have mobile apps but it supports web browser access with its cloud-based version.
Most suitable for: Businesses that need to analyze large volumes of data in visual formats, such as knowledge graphs.
Highly rated by: To date, 40% of GraphDB's reviews on Capterra came from individuals at small businesses, 20% from midsize, and 40% from large. Most reviews came from users in the biotechnology industry, followed by education management, then financial services, then hospital and healthcare.
3. MariaDB
MariaDB is an open source relational database for data storage, data insertion into tables, data modifications, and data retrieval. As an open source solution, the tool is free to use and you can get started by downloading the software on your desktop or laptop.
Using command line to backup and restore data in MariaDB (Source)
Pros: Users mention that MariaDB's open source community consist of active members who roll out patches and updates regularly.
Cons: Users mention that the tool lacks a graphical user interface and users can operate the tool only by using the command line.
Cost to upgrade: While MariaDB is an open source tool, there is a commercial, licensed version available. Businesses can also buy a custom-priced, fully-managed version whose installation, back up, and maintenance is taken care of by the vendor.
Mobile apps: The tool is currently not supported on mobile devices.
Most suitable for: Freelancers and teams with programming skills and knowledge of querying languages.
Highly rated by: In the past year, 53% of MariaDB's reviews on Capterra came from individuals at small businesses, 27% from midsize, and 20% from large. Most reviews came from users in the computer software industry, followed by IT services, higher education, then investment banking.
4. PostgreSQL
PostgreSQL is an open source database that comes with features such as data indexing, user configuration settings, data import/export, and version control.
While PostgreSQL is a relational database, it also allows creating NoSQL databases with programming languages such as Python and JSON.
Creating database backup in PostgreSQL
Pros: Users mention that the tool has a large open source community that has built several plugins for the tool, improving its functionality.
Cons: Users mention that it takes a long time to install and configure the solution.
Cost to upgrade: As an open source tool, PostgreSQL is available for free. However, users will have to take care of data backup and ensure that they manually update the tool with new patches that are released by community members.
Mobile apps: Currently, the solution doesn't offer any mobile apps.
Most suitable for: Businesses that are looking for a relational database that can also accommodate NoSQL data storage to avoid data scaling issues.
Highly rated by: In the past year, 56% of PostgreSQL's reviews on Capterra came from individuals at small businesses, 15% from midsize, and 29% from large. Most reviews came from users in the computer software industry, followed by IT services, financial services, and telecommunications.
5. QuintaDB
QuintaDB is a cloud-based relational database that comes with features such as a form builder, user permission settings, data import/export, team calendars, and email/SMS notifications.
QuintaDB's free version allows for creating forms (up to 5) and records in the database (up to 1,000), and sharing/storing files (up to 500MB).
Configuring a relational database in QuintaDB (Source)
Pros: Users mention that the tool offers flexibility in setting up user permissions, allowing them to collaboratively use the database with multiple members with different levels of access rights.
Cons: Users mention that the tool offers limited pre-built database templates and web forms—it takes them time to custom design tables using their own CSS.
Cost to upgrade: QuintaDB comes in six paid plans: Standard, Professional, Enterprise, Standard Express, Professional Express, and Enterprise Express. Discounts are available on half-yearly and annual subscriptions.
Mobile apps: Currently, there are no mobile apps available. However, you can access the tool via a mobile web browser.
Photo Database Software Mac
Most suitable for: Teams that need a database with easy-to-configure user permission, making it possible for many users to review and change the data.
Highly rated by: In the past year, 33% of QuintaDB's reviews on Capterra came from individuals at small businesses, 42% from midsize, and 25% from large. Most reviews came from users in the computer software industry, followed by marketing and advertising, sports, then education management.
6. Sonadier
Sonadier is cloud-based solution for creating databases and web forms. The tool comes with features such as form generation through a drag-and-drop interface, file management, user data sharing permissions, data import/export, and data versioning.
Sonadier's free plan allows file storage and form creation, limited to 10,000 submissions. You'll have to upgrade to add more than 5 users and unlock advanced features such as submissions, custom domains, version history, custom groups, and single sign-on.
Configuring user permissions in Sonadier (Source)
Pros: Users like the clean interface of the solution, which makes creating databases and forms quick and simple.
Cons: Users mention that the customer support takes a long time to respond to requests for bug fixes.
Cost to upgrade: Sonadier comes with two paid plans: a Team plan and custom-priced Enterprise plan. There are 'add-on' features, such as analytics and development scripts, for an additional fee per month.
Mobile apps: Currently, there are no mobile apps available. However, you can access the tool via a mobile web browser.
Most suitable for: Small teams that need an easy-to-use tool for creating databases and web forms.
Highly rated by: In the past year, 9% of Sonadier's reviews on Capterra came from individuals at small businesses, 18% from midsize, and 73% from large. Most reviews came from users in the banking industry, followed by computer software, construction, and then food and beverages.
Streamline your software search with our Top 20 guide
Quickly find the right tool with this snapshot of the most popular database management software
Methodology
In this article, we've classified a product as free if it:
- Offers a free, stand-alone version of the software (not a trial version that prompts the user to purchase the product after a limited amount of time).
- Meets our database software market definition.
Software that met the market definition also needed a minimum of 10 user-submitted reviews published during May 1, 2018-May 1, 2019, and have an above-average overall user rating.
- 'Top' free and open source tools were rated at least 4.5/5 stars overall by users.
Note: The content in this piece provides opinions and points of view expressed by users; it doesn't represent the views of Capterra.
5/27/2019: This piece has been updated to include new free database software options and provide up-to-date information on the original options.
Jan 26,2019 • Filed to: PDF Tips
Document management software allows for the monitoring, management, and storage documents, being a necessity for businesses that have made the transition from paper to electronic documents. It is a tool that helps streamline business operations, and ensuring that information gets to the right people at the right time. The main problem is that not all DMSs are supported by Mac. If you are looking to shop for Mac Document Management Software that allows you to handle digital files, you will want to check out the following document management software for Mac, including PDFelement Pro.
The 10 Best Mac Document Management Software
1. PDFelement Pro
PDFelement Pro is one of the most competitive PDF editors for Mac and Windows, allowing you to edit, convert, create, sign, protect PDF files and update electronic files without any trouble. This Mac document management software supports various formats, including Word, PowerPoint, Excel, HTML, ePub etc.
Key Features of This Mac Document Management Software:
- Edit PDF texts, images, links and other elements
- Markup and sign documents
- Convert and create PDF files
- Treat PDF like Word files
- Merge multiple documents into a single PDF file
It is important to stress that PDFelement Pro is an easy to use tool, being designed with the Mac user in mind.
2. Dropbox
Dropbox makes it easy for you to store and find electronic documents in one repository. The cloud-saving service can be used equally on Mac. Dropbox works by creating a folder on your computer that is synchronized with their servers. You can bring documents, photos, and videos. Instead of being stored on the Mac device, the documents are duplicated to the cloud. Dropbox includes the following features:
- Efficient syncing to all devices
- Offline access
- File sharing
- Backup and file recovery
Installing Dropbox simplifies document management. What makes the file hosting service stand out is that it only allows authorized people to edit documents that are available in the system. Plus, users are notified of changes made.
3. G Suite
G Suite is yet another cloud-based service for Mac that allows you to store and track electronic documents. With G Suite, you can also:
- Create documents, spreadsheets, forms, presentations, sites, and more
- Gain access to Google Drive and Google Cloud Search
- Connect to Gmail, Calendar, Google+, and Hangouts
Those who are sharing small numbers of documents with their colleagues will find the free version to be enough. For more complex capabilities, it is necessary to get a subscription-based version. Make sure to install the application on your Mac. To have mail messages and calendars synchronized, add your Google account to the Mac account.
4. Google Drive
Google Drive is a document management system that can be used successfully on Mac. The file storage system developed by Google permits writing and editing of documents by numerous people and supports common file formats like PDF and Docx. What you need to keep in mind is that with Google Drive, you can:
- Create, share, and collaborate
- Sync and retrieve files
- Integrate apps
- Convert PDF to text
- Use research tools
To install Google Drive on Mac, you have to set up a Google account and download that Mac app that lets you use the cloud-based service. Creating Google Drive is not so complicated.
5. KnowledgeOwl
KnowledgeOwl is document management software for Mac that does not require a special learning curve. Simply put, is easy to use, providing a good experience. The online platform is useful for departments like customer service and human resources. These features make KnowledgeOwl truly worthwhile:
- File upload
- Create content like in Word processor
- Auto-save
- User permissions
6. Microsoft Office 365
Microsoft Office 365 is nothing like the traditional Office pack in the sense that you do not have to pay a high up-front price. What you do is select the subscription that you want and install it on different Mac computers. When Microsoft launches the new version of Office, you get it as part of your subscription. Microsoft Office 365 offers exclusive features, like:
- Access Word, Excel, PowerPoint, Outlook, OneDrive
- Administrator control
- Insert links to stored files
- Edit and convert PDF
- Work offline and upload changes at a later time
The best way to get Office for Mac is Microsoft Office 365. This time Microsoft has come out with the best software.
7. M-Files DMS
M-Files DMS is, as the name clearly suggests, a document management system. This DMS lets you access your files from the any Internet-enabled iOS device, including Mac computers. It is simple to install and it brings about many benefits for businesses, including workflow improvement, information reuse enhancement, and avoiding data loss. M-Files DMS's core capabilities are:
- Support for scanned files and email
- Version management
- PDF conversion
- Document check-in/check-out
- Multiple Documents Format
Free Database Management Software For Mac Os
The fact is that M-Files DMS is an application that is easy to implement and works well with all kinds of business applications. Attention needs to be paid to the fact that this solution operates through Windows Explorer.
8. PinPoint
PinPoint has an attractive user interface, so you can easily use the document management system daily. The software program was developed by LSSP Corporation, a leading provider of content management tools. This web-based solution is easy to install, maintain and update. Besides the fact that you can quickly get the latest version of the DMS, you can:
- Share and export files
- Stock unlimited files and folders
- Edit and comment documents without altering the native format
- Save all versions of a revised file
If you like to work on your Mac computer outside or if you have many monitors, opt for PinPoint.
9. Ademero Content Central
When it comes to document management software for Mac, the name Ademero Content Central naturally comes up. Ademero is a system that allows you to organize and store documents in a fashionable manner. Are you curious to find out what else it can do? Ademero features include:
- Document collaboration
- Search and retrieval
- Convert paper files to MS Word and Excel documents
10. eFileCabinet
eFileCabinet is a Mac document management system that is suitable for business organizations that outsource their work. The DMS has surprising utility, empowering users to:
Simple Database Software For Mac
- Retrieve documents
- Upload files rapidly
- Backup documents
- Use management tools
Free Database Management Software For Mac Windows 7
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